Access Tools
Arts Access Society Incorporated trading as Arts Access Victoria (ABN 34 192 751 897) is a registered charitable organisation in Victoria (Arts Access Victoria). We respect the privacy of our participants, members, volunteers, collaborators and employees and are committed to protecting the personal information you give to us or we otherwise collect from you.
We are subject to the operation of the Privacy Act 1988 (Cth) (Privacy Act) which regulates how organisations may collect, use, disclose and store personal information, and how individuals may access and correct personal information held about them. Arts Access Victoria takes the responsibility of protecting and managing personal information very seriously.
The purpose of this policy is to inform you of how we will process your personal information and the measures and processes we have put in place to ensure we meet our obligations under the Privacy Act. This policy is relevant to the collection and usage of all personal information by Arts Access Victoria, including via our websites. As such, this policy should be read in conjunction with the related Disclaimers for those websites, which can be found here on our disclaimer.
In this policy the expressions “we”, “us” and “our” are a reference to Arts Access Victoria. The expressions “you” and “your” refer to each and every individual whose personal information we may handle from time to time.
The expression “personal information” is used in this policy to refer to information or an opinion about an identified individual or an individual who is reasonably identifiable whether the information or opinion is true or not and whether it is recorded in a material form or not.
The term “website” refers to any of the websites operated by Arts Access Victoria including www.artsaccess.com.au.
Any reference to us assuming an obligation under the Privacy Act or other privacy legislation can be interpreted as a reference to us also procuring our subcontractors to undertake a reciprocal obligation to the extent relevant.
From time to time we may require you to provide personal information to us in order to provide information or services to you. If you do not give us the information we seek, we may be limited in our ability to provide all information, features and functionality of our services and websites.
We collect personal information from our staff, job applicants, volunteers, collaborators and purchasers of our services.
In using our websites, receiving our services, becoming an Arts Access Victoria member and/or contracting with us, you consent to the collection, use, disclosure and transfer of your personal information as set out in this policy.
You may withdraw your consent for us to collect, use or disclose your personal information at any time by contacting us (details provided below). However, without access to your personal information for the purposes listed below, we may be unable to provide our services to you.
We only collect personal information to the extent that this is reasonably necessary for one or more of our functions or activities.
The types of personal information we may ask you to provide will depend on the service you are accessing or the relationship we have with you. We may collect the following categories of information, without limitation:
Our preference is to collect personal information about an individual direct from that individual unless it is unreasonable or impracticable for us to do so.
Information will generally be collected as follows:
We collect, use, store and disclose personal information for the purposes of carrying out our work, including services, campaigns, communications, events and other general activities.
Purposes for which we may collect personal information include, but are not limited to:
Except as otherwise permitted by the Privacy Act, we will not use or disclose personal information for the purposes other than those connected with the primary purpose of collection, or a related secondary purpose which we believe you should reasonably expect.
Secondary purposes may include disclosure to third party contractors (including outsourced and cloud service providers) who may be unable to avoid accessing personal information in the course of providing technical or other support services to us.
We will not use or disclose personal information for the purposes of direct marketing to you unless:
In every instance, we will ensure that our direct marketing material incorporates an option for you to elect to receive no further such communications.
Please note also that even if you have requested not to receive further direct marketing communications, we may nevertheless continue to provide you with information about changes to our terms and conditions for the supply of goods or services, questionnaires and other factual information. This form of communication is not regarded as “direct marketing” under the Privacy Act.
Typically, we will store personal information electronically on our system and in secure hard copy files.
We do not anticipate that your personal information will be sent outside Australia, however, it is possible that we, or our subcontractors, will utilise cloud technology in connection with the storage of personal information. It is possible that this may result in the transfer of personal information to a jurisdiction where you will not be able to seek redress under the Privacy Act and that does not have an equivalent level of data protection as Australia. We will not be accountable for how these overseas recipients handle your personal information. By providing your personal information to us, you consent to our disclosure of your personal information to these parties. If you have any concerns regarding the potential transfer of your personal information overseas please contact us using the details provided below.
In accordance with the Privacy Act, this policy does not apply to our acts and practices directly related to a current or former employment relationship between us and an employee, and an employee record held by us relating to the employee.
If, nevertheless, we transfer employee records offshore for any reason, we will comply with cross-border restrictions set out the Privacy Act which apply to the overseas transfer of personal information.
We will take reasonable steps to protect the personal information which we hold from misuse or loss and from unauthorised access, modification or disclosure.
All personal information given to us kept strictly confidential and can only be access by authorised staff members. Our computer system is protected by user names and any hard copies are secured at the Arts Access Victoria offices.
We will destroy or de-identify personal information once we no longer require it for our purposes, unless otherwise required by law.
When using our websites you should be aware that no data transmission over the Internet can be guaranteed as totally secure. Although we strive to protect such information, we do not warrant the security of any information that you transmit to us over the Internet and you do so at your own risk.
Arts Access Victoria will comply with its obligations under the Notifiable Data Breaches scheme in respect of notifiable data breaches. To the extent we are required to notify you of a data breach, we will take all reasonable steps to make you aware of such data breach.
From time to time, we may change our policy on how we handle personal information or the types of personal information which we hold. Any changes to our policy will be published on our websites. You may obtain a copy of our current policy from our websites or by contacting us on the details below. It is your responsibility to check the website from time to time in order to determine whether there have been any changes.
We will take such steps as are reasonable to ensure that the personal information which we collect remains accurate, up to date and complete.
We will provide you with access to your personal information held by us unless we are permitted under the Privacy Act to refuse to provide you with such access. Please contact us via the details below if you:
There is no charge for requesting access to your personal information but we may require you to meet our reasonable costs in actually providing you with access.
If you consider that the information which we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading, we will take reasonable steps, consistent with our obligations under the Privacy Act, to correct that information if you so request.
We will respond to all requests for access and/or correction within a reasonable time. Please be aware that, in order to preserve the confidentiality of your personal information, we require proof of your identity before providing you with access to such personal information.
If you have a complaint about the way in which we have handled any privacy issue, including your request for access or correction of your personal information, you should advise us via the above contact details.
If you remain unsatisfied with the way in which we have handled a privacy issue, we suggest you approach an independent advisor or contact the Office of the Australian Information Commissioner for guidance on alternative courses of action which may be available. We will provide our full cooperation in the event that you elect to pursue this course of action.
These terms and conditions, together with any additional terms and notices contained elsewhere on this ARTfinder National website (Website) govern the way in which you may use, access, download, or link to this Website including any content made available to you on this Website (Terms). If you do not accept these Terms, you must refrain from using this Website.
This Website is owned and operated by Arts Access Society Inc trading as Arts Access Victoria, registration number VIC A0007628K and ABN 34 192 751 897 (AAV, we or us).
We reserve the right to amend these Terms from time to time. Amendments will be effective immediately upon notification on this Website. Your continued use of this Website following such notification will represent an agreement by you to be bound by these Terms as amended.
We do not guarantee that this Website or any content on it, will always be available or be uninterrupted. Access to this Website is permitted on a temporary basis. We may suspend, withdraw, discontinue or change all or any part of this Website without notice. We will not be liable to you if for any reason this Website is unavailable at any time or for any period.
You are responsible for making all arrangements necessary for you to have access to this Website.
This Website and its content (including that provided by third parties) is provided for general information only. It is not intended to amount to advice on which you should rely. You must obtain professional or specialist advice before taking, or refraining from, any action on the basis of the content on this Website.
Although we make reasonable efforts to maintain and update the content and information on this Website, we make no representations, warranties or guarantees, whether express or implied, that this Website will be available or free from infection by viruses or that the content and information displayed on this Website is accurate, up to date, complete or fit for purpose.
We may update this Website from time to time and may amend, modify, delete or update the content at any time.
This Website may include information produced by organisations or individuals other than us. Where possible and appropriate, we will indicate and acknowledge content and other materials that have not been produced by us. The content may include views or recommendations of third parties that do not necessarily reflect our views or indicate our commitment to, or approval of, a particular course of action.
This Website contains hyperlinks to websites operated by third parties. Those links are provided for convenience only and may not remain current or be maintained. Those websites are not part of this Website and, unless otherwise indicated, are not under AAV’s control. We have no responsibility for the contents of any such linked websites, and you access them at your own risk.
We have not checked the accuracy or completeness or the fitness for purpose of the information or the suitability or quality of the content of any such linked websites. You must make your own enquiries with the relevant third party before relying on the third party information or entering into a transaction in relation to any such linked websites. You should check with the third party whether there are additional charges and terms which may apply.
Inclusion of third party information or links to third party websites do not indicate endorsement, approval, or sponsorship by us of any organisation, their products, their services, or their published content.
AAV encourages organisations to advertise their inclusive and accessible arts programs and events on this Website. In order to be able to provide us with such content, you must register an account with us in accordance with these Terms. To register an account, you must complete and upload the applicable account registration form available on this Website. Registration is free but nontransferable.
[Once you have created an account and submitted all requested information about your program, event or other offering], we will review your submission and, if the proposed content meets the criteria specified on this Website, your content (including a link to your website, if applicable) will be included on this Website and you will become a registered content provider.
We do not warrant that we will post content or material of a registered content provider on this Website. If we elect in our sole discretion to post your content, we do not warrant that the material or information you submit will be posted within a certain timeframe.
You must provide all information required by AAV when registering an account, including your name, email address, phone number and details of your proposed program, event or other offering. You warrant that all information you provide to us is true, accurate, current and complete, and you agree to maintain and promptly update such information to keep the information true, accurate, current and complete.
You acknowledge that your username and password is secret and confidential. You must maintain the confidentiality of both your username and password. You are fully responsible for all activities that occur under your account. You agree to immediately notify us of any unauthorised use, or suspected unauthorised use, of your account or any other breach of security. We cannot and will not be liable for any loss or damage arising from your failure to comply with these requirements.
You must not allow any other person to use your account to use this Website or submit content for this Website.
You agree not to create more than one account.
We reserve the right to terminate your account at any time if you breach these Terms.
Obligations of Content Provider
By becoming a registered content provider you agree that:
Unfortunately, no data transmission over the Internet can be guaranteed as totally secure. Whilst we strive to protect such information, we do not warrant and cannot ensure the security of any information which you transmit to us. Accordingly, any information which you transmit to us is transmitted at your own risk. Nevertheless, once we receive your transmission, we will take reasonable steps to preserve the security of such information.
We use reasonable efforts to ensure the integrity of this Website. However, we do not and cannot warrant that your use of this Website will be error free or uninterrupted, or guarantee or promise that the delivery, safety or security of communications over the Internet, this Website or your computer systems will be error free, uninterrupted or totally secure. We provide this Website on an “as is” basis and while we use reasonable efforts to ensure accuracy, we cannot guarantee that the information on this website is complete, current or error-free.
We do not accept liability for any loss or corruption of electronically stored data or any damage to any computer system sustained in connection with the use of this Website unless it was directly and solely caused by us.
We make no representations, express or implied, as to the accuracy or usefulness of any translation of the information published in our electronic mail or on this Website.
If you use automatic language translation services in connection with content published by us, you do so at your own risk.
You must use this Website in a responsible manner and in compliance with all applicable laws, regulations, standards, and codes, including these Terms. In particular, and without limiting any other provision of these Terms, you must not:
We may, but have no obligation to, monitor your use of this Website.
You are responsible for all equipment and software used to access this Website and information or services on it, as well as any activity that occurs under your username and account.
Copyright in this Website is owned in whole by us, or owned by third parties and used with permission or under license by us.
You agree that you immediately transfer all intellectual property rights in your content to AAV at the time such content is submitted to us for the purposes of advertising your event, program or other offering.
AAV grants you a non-exclusive and non-transferable licence to use this Website for your own personal use only and subject to these Terms and any other terms and conditions on this Website.
You are authorised to print a copy of any information contained on this Website for your personal use, unless such printing is expressly prohibited. Without limiting the foregoing, you may not without our prior written permission on-sell or resupply for commercial purposes information obtained from this Website.
The trade marks used on the Website are our trade marks or the trade marks of a third party.
You must not use any of our trade marks:
You must not authorise or assist any person to do any of the acts specified above.
To the extent permitted by law, we exclude all conditions, warranties, representations or other terms which may apply to this Website or any content on it, whether express or implied.
Neither AAV or any of its affiliated organisations or their respective employees will be liable for any damages, costs, loss or liability arising or in any way related to:
These Terms are subject to your statutory and common law consumer rights and will not limit any rights you might have that cannot be excluded under applicable law, including any of the consumer guarantees under the Australian Consumer Law. Nothing in these Terms excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by applicable law.
We undertake to comply with the terms of our privacy policy which is available here.
We may immediately terminate or suspend access to this Website at any time in AAV’s sole discretion and with prior notice if reasonable in the circumstances.
You may at any time deactivate your account or access to this Website at your sole discretion.
These Terms are governed by the law in force in Victoria, Australia. Both you and we irrevocably submit to the exclusive jurisdiction of the courts of Victoria, Australia and courts of appeal from them.
If any provision of these Terms is invalid or unenforceable, it will be struck out and the remaining terms will remain in force.
If we do not act in relation to a breach by you of these Terms, this does not waive our right to act with respect to subsequent or similar breaches.